American Association of Physicians of Indian Origin MSRF
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Evaluation Guidelines

AAPI 2016 Annual Convention Research Symposium

Guidelines for Submission and Participation

 

Participant qualifications:

All medical student (includes medical students enrolled in joint degree programs, e.g., MD/PhD, MD/MPH, etc.), resident, fellow and international medical graduate (ECFMG-certified candidates who are awaiting residency) and physicians are invited to submit abstracts of their scientific research. You must be present to discuss your research during the symposium. Another individual may not present in your place. • By submitting an abstract and/or poster, you certify that (1) the research, abstract and poster are your original work or original work conducted by you and other authors; and (2)all co-authors are appropriately credited for their contributions and have been informed of the submission. Violation of these requirements will result in disqualification from the symposium.

 

All deadlines are 11:59 PM Eastern time on May 30th, 2016, as stated on the AAPI website.  Abstract criteria: Once an abstract is submitted, it cannot be modified (i.e., an updated version will not be accepted later, even if it is before the submission deadline). Please thoroughly proofread your abstract before submitting it. Only the first author will be able to present if accepted; co-presentations will not be allowed.

 

Research will be submitted in one of three categories. Choose the single most appropriate category from the segment to which you belong:

  • Basic Science

  • Clinical Medicine

  • Clinical Vignette

 

Please submit your abstract to the following website: 
https://www.surveymonkey.com/r/DVNY3BD 

(Survey Monkey)

 

 

Format:

Submitted abstracts must conform exactly to the formatting guidelines listed below (also see abstract format example, on page 4). Abstracts that do not meet these requirements will be rejected.

 

Font and spacing: The entire abstract must be composed in 10-point, Arial font and must be double spaced with 1”margins.

 

Further instructions for format for abstracts in Clinical Medicine or Basic Science categories: Reports of original data should include an abstract of no more than 300 words using the headings listed as below. For brevity, parts of the abstract may be written as phrases rather than complete sentences. Each section should include the content listed below. If there are sections that are not applicable, please mark as N/A.

 

Category: Indicate category of research. Choose the single most appropriate category from the segment to which you belong: Basic science • Clinical medicine.

 

Title: Center and bold the abstract title.

 

Author information: List authors and their affiliations under the title. The member presenting the abstract must be listed as the first author; the principal investigator must be listed as the last author. Include your phone number, most frequently checked email address, and year in school (e.g., M3) or program year (e.g. PGY-II) immediately below the author information.

 

Importance/Background: The abstract should begin with a sentence or two explaining the clinical (or other) importance of the study question.

 

Objective: State the precise objective or study question addressed in the report (e.g., “To determine whether…”). If more than one objective is addressed, the main objective should be indicated and only key secondary objectives stated. If an a priori hypothesis was tested, it should be stated.

 

Design/Method: Describe the basic design/methodology of the study. State the years of the study and the duration of follow-up. If applicable, include the name of the study (e.g., the Framingham Heart Study). As relevant, indicate whether observers were blinded to patient groupings, particularly for subjective measurements.

 

Setting: Describe the study setting to assist readers to determine the applicability of the report to other circumstances, for example, general community, a primary care or referral center, private or institutional practice, or ambulatory or hospitalized care.

 

Results:

The main outcomes of the study should be reported and quantified, including baseline characteristics and final included/analyzed sample. Include absolute numbers and measures of absolute risks (such as increase/decrease or absolute differences between groups), along with confidence intervals (for example, 95 percent) or P values. Approaches such as number needed to treat to achieve a unit of benefit may be included when appropriate.  Measures of relative risk also may be reported (e.g., relative risk, hazard ratios) and should include confidence intervals. Studies of screening and diagnostic tests should report sensitivity, specificity and likelihood ratio. If predictive value or accuracy is reported, prevalence or pretest likelihood should be given as well. All randomized controlled trials should include the results of intention-to-treat analysis, and all surveys should include response rates.

Conclusions and Relevance/Discussion and Conclusion:

Provide only conclusions of the study that are directly supported by the results. Give equal emphasis to positive and negative findings of equal scientific merit. Also, provide a statement of relevance indicating implications for clinical practice or health policy, avoiding speculation and overgeneralization. The relevance statement may also indicate whether additional study is required before the information should be used in clinical settings.

 

Trial registration:

For clinical trials, please include the name of the trial registry, registration number and URL of the registry, if available.

 

An example abstract can be found by clicking here.

 

Further instructions for format for abstracts in Clinical Vignette category: Reports should include an abstract of no more than 300 words using the headings listed as below. For brevity, parts of the abstract may be written as phrases rather than complete sentences. Each section should include the content listed below. If there are sections that are not applicable, please mark as N/A.

 

Category: Indicate category of research. Choose the single most appropriate category from the segment to which you belong: • Clinical vignette

 

Title: Center and bold the abstract title.

 

Author information: List authors and their affiliations under the title. The member presenting the abstract must be listed as the first author; the principal investigator must be listed as the last author. Include your phone number, most frequently checked email address, and year in school (e.g., M3) or program year (e.g. PGY-II) immediately below the author information.

 

Importance/Background: Provide a brief introduction to your case

 

Presentation of the case: Briefly describe your case

 

Discussion and Conclusion: Discuss why your case is relevant and in one or two sentences, describe your conclusion

 

An example abstract can be found here.

  

Criteria and Judging:

Abstracts will be accepted on a rolling basis, with all notices occurring before June 10th, 2016.  During the scheduled poster session, authors must prepare a 2–4 minute overview of their posters for the judges. Presenters should also be prepared to answers questions about their research.

 

Evaluation of abstracts and posters will be based on a cumulative evaluation of the following criteria:

• Clarity of hypothesis

• Clear organization of the project.

• Effective use of the scientific method is evident

• All significant variables have been identified

• Efforts to eliminate bias between control and experimental groups are clear

• Results include a discussion of relevant data

• The conclusion is consistent with the data and/or observations

• Potential pitfalls of the methodology or interpretation have been addressed

• The potential significance of the experiments is placed in the proper perspective

• The project demonstrates a novel approach and/or idea

• Abstract is in required form and organized, including meeting word count limit

• Abstract is well written, concise and readable.

 

Poster presentation Preparation:

Abstracts chosen for poster presentation at the symposium must be prepared in advance on a poster board, and fit in a space of 45"wide x 45"high.  Posters may be in a single sheet or in multiple panels, as long as they adhere to the size restrictions. 

 

Display:

Poster presentation participants must be present to discuss their research during the scheduled viewing. Review the event schedule online for the full schedule, including set-up times and awards presentation.

 

Removal:

All posters must be removed immediately after the poster viewing.